Commercial Events Coordinator
Commercial Events Coordinator
We have an exciting opportunity for a Commercial Events Coordinator to support the Commercial Events team on a rapidly growing programme of events including the newest events to the calendar, Halloween at Kew and Joe Wicks Festival at Kew. Support will also be provided to all other events in the programme including our largest event Christmas at Kew, Kew the Music, Outdoor Theatre, Summer Cycle, Nash Sessions concerts and several others.
As a key member of the Commercial Events team at Kew, you will support the Commercial Events Managers in the planning, and operational management of Kew’s portfolio. The Commercial department at Kew has been set ambitious targets to grow self-generated income, of which commercial events forms an integral part.
More details
As a Commercial Events Coordinator, you will:
- Act as the designated lead point person on specific events and projects - expected to take on ownership and management from development and conception, through to live delivery.
- Support in producing key event management documentation for delivered events, such as Event Management Plans, Staffing and Security Plans and Risk Assessments.
- Be expected to negotiate with contractors and suppliers to secure favourable terms and pricing.
- Maintain consistently high-quality customer service throughout the events, ensuring that all customer service standards are met and exceeded.
- Should have varied experience of working outdoors, managing contractors, and helping to deliver large events. The role will include weekend and afterhours working at live events assisting in set up and delivery.
- Have outstanding communication skills and an enthusiasm for helping people. You will also need to have excellent IT and organisational skills, with the ability to prioritise a varied workload.
We are looking for someone with a keen interest in the events industry, who is enthusiastic, has bags of initiative and likes to get ‘stuck-in’, enjoys working in a team and has a great eye for detail.
Interviews are expected to take place between Monday 3rd - Wednesday 5th February 2025.
The role is primarily based on-site at Kew, however there are opportunities for home working during non-operational periods, depending on operational requirements.
The Royal Botanic Gardens, Kew (RBG Kew) is a leading plant science institute, UNESCO World Heritage Site, and major visitor attraction. Our mission is to understand and protect plants and fungi for the well-being of people and the future of all life on Earth.
We are working to end the unprecedented extinction crisis and to help create a world where nature is protected, valued by all and managed sustainably. We will achieve these goals by drawing on our leading scientific research, unrivalled collections of plants and fungi, global network of partners, inspirational gardens at Kew and Wakehurst, and our 260 years of history.
Join us on our journey as protectors of the world’s plants and fungi.
The salary for this position is £28,309 per annum (pro rata), depending on skills and experience [Grade C].
Our fantastic benefits package includes opportunities for continuous learning, a generous annual leave entitlement, flexible working to help you maintain a healthy work-life balance, an Employee Assistance Programme and other wellbeing support such as cycle to work scheme and discounted gym membership. We also offer a competitive pension, an employee discount scheme and free entry into a wide range of national museums and galleries, as well as access to our own beautiful gardens at Kew and Wakehurst.
If you are interested in this position, please submit your application through the online portal, by clicking “Apply for this job”.
We are dedicated to equality of opportunity and welcome applications from all sections of the community. We are committed to interview disabled applicants who meet the essential criteria for the post.
No agencies please.